Before you sit down to enter your new budget figures, run a BUDGET WORKSHEET report for your current budget. Pencil in your new budget amounts, and use this as your data entry document.
There are two ways for cities/townships to create a new budget in the Pro Fund Accounting software.
First, you can simply go to GLPOST, change your SOE to BGT, set your effective date to the first day of your new fiscal year, and enter each account number and budget amount. Remember, Revenues go in with a (-) sign.
If you don’t want to enter all those account numbers, we have a utility for you.
To access the utility:
* Go to UTILITIES.
* On the left side, four down, you will find CREATE EMPTY BUDGET JOURNAL.
* Click on this, put a check mark in REV & EXP, set your fiscal year start date, and click OK.
* Next, go to GLPOST, change the SOE to BGT, and click on the folder next to the JOURNAL NBR field. The top journal should be highlighted. Click OK and OK.
* You will find a journal with all of your Revenue and Expense account numbers, with zero amounts. Click on the first account number, click on EDIT, enter the budget amount, and SAVE. Do this for all of your revenue and expense accounts.
* If there are numbers here that you don’t use, just click on them and select DEL IND.
* If you need additional numbers, click on NEW and set them up. It may be helpful to set up all GENERAL FUND accounts and get that to balance, before you move on to the FIRE FUND, ROAD FUND, WATER FUND, or whatever funds you may have.