Reminders:
- Please remind your customers NOT to print Forms W-2 (Copy A) on double-sided paper.
- Please remind your customers NOT to mail their companies’ payroll to the Copy A mailing address. They must mail their forms to the address listed on Form W-3.
- Please remind your customers NOT to truncate the employees’ SSN on Copy A of Forms W-2. Please visit 2022 General Instructions for Forms W-2 and W-3 for more information.
- Please remind your customers to verify that the template prints on each W-2 submission before they mail them to the SSA.
- Approvals are valid for only one tax year (January through December). In general, each new filing season requires new approval, even if the official form does not change.
- All forms and data must be printed in non-reflective black ink only.
- Both the top Form W-2 and the bottom Form W-2 must have the “Void” checkbox printed on the form.
- Please ensure printed versions of the approved forms meet the required margin guideline. The top, left, and right margins for Form W-2 (Copy A) and Form W-3 are 0.50 inches (½ inch).
- You will find helpful information for Employer Form W-2 Filing Instructions & Information at: http://www.ssa.gov/employer/.
- Please remind your customers about the helpful information on the 2019 Taxpayer First Act regulations where it relates to the number of Copy A Form W-2s filed on paper at https://www.ssa.gov/employer/taxpayer.html.